|Essential Functions of Position
Under the general direction of the Vice Chancellor, Educational Services and Institutional Effectiveness, plans, organizes, directs and serves as the program manager for District-wide coordination and project administration of the program and budget; Manages the implementation of externally funded training programs; provides oversight of instruction, training and delivery of services; ensures grant-funded positions and activities meet funders’ established goals, objectives and reporting guidelines; manages the implementation of programs and services; acts as a liaison with other educational institutions and community resources; ; cultivates local and regional partnership; and performs related duties as assigned.
The District Director, Grant Funded Projects is distinguished from other directors by its responsibility for the development, implementation, tracking, and reporting of District grant funded training program resources. Incumbents will have broad management responsibilities requiring advanced knowledge of workforce training programs.
Essential Duties & Responsibilities
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.
- Plans, organizes, directs, controls, integrates, and evaluates the work of the grant funded program staff; with employees, develops, implements and monitors work plans to achieve program goals and objectives; contributes to the development of and monitors performance of the program deliverables against the program goals; manages and directs the development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual program goals, objectives and work standards.
- Participates in the selection of full-time and part-time faculty in coordination with the department, selection advisory committees, and the Human Resources Department; conducts and/or facilitates new employee orientations; encourages faculty in their continuing professional development; works to promote and maintain a collegial environment; serves as a mediator in adjudicating faculty, staff, student and community conflict-resolution and grievance processes.
- Directs and manages the performance of assigned employees; participates in the selection of employees; establishes performance requirements and professional development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development including timely performance evaluations; ensures accurate reporting of absence time; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Board Policies, Administrative Regulations, Human Resources procedures, Personnel Commission Rules, and collective bargaining agreements.
- Provides day-to-day leadership and works with employees to ensure a high-performance, service-oriented work environment that supports achievement of the department’s and the District’s mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
- Participates in the development and implementation of District and college strategic plans, goals and objectives; leads and directs department employees in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
- Plans, manages and directs the development, and execution of training programs; assesses budgetary decisions and keeps financial records; provides staff support in processes to evaluate and make decisions on grant allocation of funds based on strategic and funding priorities; establishes, maintains and amends sub-grant budgets and contracts; reviews project invoices to ensure conformance with grant contract terms and conditions; prepares and submits financial projections, analyses, financial statements and all required project reporting, including fiscal and technical reports, to the U.S. Department of Education; works with internal/external auditors, briefs upper management on any compliance issues, and makes recommendations for resolution.
- Coordinates with employees and external partners to solicit information needed to write funding proposals, generate budgets, delineate projected outcomes and assemble required documentation; evaluates, reviews and edits narratives, program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar, data accuracy, completeness and compliance with funder and District guidelines.
- Creates and works with faculty and staff to maintain an assessment plan that measures program courses for student learning outcomes and serves as an equity lens into the instructional/training departments to improve student learning; leads and works with vice chancellor, deans and faculty in conducting curriculum and overall program review, evaluation and planning to ensure the currency and relevance of curriculum in meeting student needs; identifies curriculum and service gaps and recommends development of needed training programs, courses and curriculum in alignment with the provisions of the grants.
- Makes presentations to diverse audiences, including the Board of Trustees and other board-level groups.
- Recommends, develops, implements, and revises policies, procedures and operational guidelines to improve and/or clarify processes.
- Interprets, applies and ensures compliance with all federal and state laws, applicable program policies, procedures, guidelines and reporting requirements; remains current on applicable legislative decisions and developments; ensures accuracy and validity of program tracking and data; develops, maintains and audits spreadsheets, databases and reports; utilizes third-party portals and databases to research and track student related outcomes data.
- Serves on or leads committees, work groups and task forces, and represents the District at local, regional, state, workshops and training seminars; attends community meetings and events and works at community sites as necessary; and monitors the political landscape impacting funding streams, program areas and strategic priorities.
- Participates in participatory governance processes and initiatives.
- Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.
- Performs related duties as assigned.
Education and Experience
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
- A master’s degree from an accredited college or university and one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment; or
- A valid California Community College Supervisory Credential.